Apparatus checks live in paper binders that nobody reads until the day a unit fails an inspection
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DVIR, work orders, purchase orders, vendor scorecards, the asset register, audit cycles, and cost analytics on one operational layer for EMS and fire. TrustSign-signed inspections auto-open work orders, out-of-service findings update dispatch immediately, and finance finally knows what each unit-hour costs.
Apparatus checks live in paper binders that nobody reads until the day a unit fails an inspection
Work orders sit in inboxes, so a brake job and a $400 part get forgotten between the report and the repair
Purchase orders bounce between accounting, the chief, and the warehouse with no approval trail, and an over-shipment is paid for before anyone notices
Vendor performance is invisible until a contract renewal, so the vendor that delivers late and disputes every invoice keeps the business
Asset replacement budgets are guessed from memory, so the rig that should have been replaced last year is the one that breaks down on a call
Every one of those gaps is unbillable downtime and lost capital that never shows up on a single report
AdaptixCore-AssetOps replaces all of that with one connected workflow. TrustSign-signed DVIRs auto-open work orders, so an inspection finding becomes a tracked repair instead of a forgotten note. An out-of-service finding escalates to CAD immediately, so dispatch availability updates the moment the unit is grounded. Purchase orders run a multi-step approval chain, and receipt reconciliation catches over-receipts above 10% of the order at the line level. A 12-month vendor scorecard grades on-time delivery, quality, dispute rate, and cost trend. The asset register ties Fleet vehicles to Inventory equipment without duplicating either, and cost analytics tell finance exactly what each unit-hour costs and what is coming due.
templates with FMCSA section references and photo-evidence steps
on every DVIR record and every return-to-service decision
DVIR findings auto-update CAD dispatch availability immediately
parts, labor, and downtime tracked on a full event timeline
approval chain with email-only approver notifications, never SMS
over-receipts above 10% of the order caught at the line level
on-time, quality, dispute rate, cost trend, and A/B/C/D grade
links Fleet vehicle IDs and Inventory equipment IDs without duplicating either
expected-vs-counted variance with per-item findings
cost-per-unit-hour, replacement forecast, and downtime trend, honest zeros on no data
10 advisory capabilities, PHI-free and supervisor-reviewed
on every state-changing call
usage-based at $29 per vehicle per month through Stripe
No swivel-chair integrations. No spreadsheet exports. One data model, shared across every module.
20 minutes with Joshua on a real tenant-isolated build — the actual operator workflow, no mocked data, no slideware.